Once you’ve downloaded it, dropbox appears as an application and a folder on your computer or mobile device. You can drag, copy, save or share files to it just as you would to any normal folder. The difference? If you’re away from your computer and need to access your files, you can simply log in to dropbox via the website (www.dropbox.com) or another version of the application, and there are your files. Simple!
How We Use it
Dropbox allows us to share documents instantly. Say you wanted to send us a receipt, or a copy of your income and expenditure for the week, all you’d have to do would be to save the relevant file to dropbox and let us know the login details for your dropbox account. We’ll be able to see it instantly. Then, if we wanted to send you an updated copy of your accounts or a cashflow projection for example, we’d simply do the same thing.
People who use dropbox with us typically prefer to handle their accounts in spreadsheet format, but even if you want to use a more sophisticated cloud accounting system like Xero or Freeagent dropbox can be useful for handling mini projects, quarterly reports, receipts, invoices and so on.
Why Not Just Use Email?
Dropbox brings all your files together in one place, and you can create folders to keep everything organised. There’s no need to search through your emails for the item you want, and there’s no confusion about which version of a file you’re looking at because newer versions automatically replace older ones with the same file name.
If you download the dropbox app, it will automatically synchronise and download your files to your computer or mobile device when you have access to the internet. That means that even when you’re offline, you’ll still have access to the latest version of your files.
How do I get it?
To download dropbox, click here and follow the on-screen instructions. Alternatively, you can go to www.dropbox.com and use it directly from the website.
Whichever option you choose, you’ll need to create a username and password or, if you have an account with google already, you can sign in with that.
For more information about Cloud Computing as a whole, have a look here.