11 Aug Filling in Your VAT Return
For standard and cash accounting schemes:
Standard = figures taken from sales and purchase invoice issue dates
Cash = figures taken from sales and purchase invoice payment dates
If you use a computerised accounting system, the VAT return figures will already be calculated for you but before submitting, make sure the VAT period dates are correct and you have entered accurate tax rates against each transaction.
The following is a brief overview, more details are provided by the HMRC: How to Complete Your VAT Return box by box
When you receive your VAT registration documents you’ll be given the dates of your first VAT quarter, which may be a 2, 3 or 4 month period. Each period following this will be 3 months.
All boxes have to be filled in, use 0.00 for none.
Box 1: VAT due on sales and other outputs
The total amount of VAT charged on sales and any other income during the period minus VAT amounts on any credit notes issued.
Box 2: VAT due on other acquisitions from other EU countries
This is not covered here. If you acquire or supply goods from/to other EU countries ask for advice from your Accountant or from the HMRC.
Box 3: Total VAT due
This is boxes 1 and 2 added together and is automatically filled in when submitting a VAT return online.
Box 4: VAT reclaimable on your purchases
The total amount of VAT you’ve been charged (and are reclaiming) on purchases during the period minus any VAT on credit notes received.
Box 5: VAT payable or reclaimable
This is Box 3 minus Box 4. A positive figure is the amount owed to the HMRC. A negative figure is the amount owed to you from the HMRC. This box is automatically filled in when submitting a VAT return online.
Box 6: Total sales excluding VAT
Total sales figure for the period, without VAT.
Box 7: Total purchases excluding VAT
Total purchases figure for the period, without VAT.
Boxes 8 & 9: Total value of goods supplied or acquired from other EU countries
These boxes only have to have a value (other than 0.00) if you’ve supplied or acquired good from other EC countries. If you have, ask your Account or the HMRC for advice.